With the increasing need for on-the-go management, QuickBooks offers mobile apps that allow you to manage your finances from anywhere. Whether you’re on the road or at a rest stop, you can easily access your accounts, track expenses, and manage your business from your smartphone or tablet. QuickBooks allows you to create professional invoices tailored to your trucking business. Whether you’re billing clients for deliveries or invoicing for freight services, QuickBooks ensures your invoicing is accurate and timely. The interface is intuitive, allowing truckers to manage their finances with minimal hassle.
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They want to be able to sell it to everyone, so it has to work just as well for a plumber or florist as it does for your trucking company. With the ever-increasing demands of the modern supply chain, truckload carriers need trucking software tools that can streamline their operations and reduce manual tasks. Those in the trucking business who use this software can log in at any time to view account information, shipments, and invoices. Read on for our 9 top picks of the best trucking accounting software for owner-operators. The software also provides a user-friendly payroll system that simplifies employee payments. Features include detailed reporting that provides insights into your operations.
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- Shoeboxed even offers a helpful mileage tracker to keep tabs on the miles you’ve spent on the pavement.
- Axon stands out with its extensive feature set, designed specifically for mid- and large-scale operations that manage complex logistics and administrative tasks.
- The cost of trucking industry software depends on your number of trucks and various other requirements, like ELD integrations or if certain shippers require EDI connections.
- Settlements for drivers and owner-operators are calculated instantly, and all financial data is pushed to QuickBooks in real-time.
You don’t need to remember where it goes in QuickBooks, or hunt through your email. There is also a lot written about how to use QuickBooks, so it’s not hard to find material to learn from. Though if you aren’t familiar with it and accounting terms, there’s quite a bit you’ll need to learn about it. With tax penalty protection, we’ll resolve filing errors and pay penalties up to $25,000. While many businesses are moving to QuickBooks Online, some still prefer the Desktop version.
Some features are concealed within one another, making the tool a bit difficult to navigate. Additionally, it took a hit in pricing as prices are not publicly disclosed on the provider’s website. It also fell short in ease of use, as I found the quickbooks for trucking interface outdated and difficult to master.
As a financial controller, I understand the difference a reliable accounting software can make. After years in the industry, I know exactly what features are worth your time—and which ones only sound good on paper. PCS TMS for Carriers is the total package, with integrated trucking accounting features that speed up the invoicing process and ensure accuracy. (At PCS, we like to say we’re the “QuickBooks for trucking,” but our software does so much more than accounting). All dispatch data is attached to the order, and Toro automatically populates downstream processes like payroll, invoicing, and financial reports.
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We invest in deep research to help our audience make better software purchasing decisions. PCS TMS for Carriers brings all of your technology under one roof, thanks to seamless integration capabilities. Manage your business — and your finances — in less time, and focus on growing your fleet.
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- You can absolutely use two pieces of software, but one is always better when it comes to running a business.
- If you need financial management tools, the provider offers a Gusto Wallet app that you can download for free.
- My reviews offer an in-depth look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you.
- That’s why I tested and reviewed these platforms, placing my focus on financial control, fleet operations, and cost tracking.
QuickBooks provides tools for budgeting and forecasting, helping you plan for future expenses and set financial goals. This feature is particularly useful for truckers who want to expand their business or make significant purchases. The software handles payroll calculations, tax deductions, and direct deposits, ensuring your employees are paid accurately and on time. As your fleet size or operations expand, scalable software can handle increased data and complexity without requiring a complete system overhaul. This flexibility is crucial for maintaining efficient data management and operational performance.
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Rigbooks is a cloud-based trucking software designed to help businesses understand which loads are the most profitable. Unlike other trucking accounting software options, Shoeboxed lets you add an unlimited number of FREE sub-users to your account. Though Shoeboxed is mainly used by truckers for its Magic Envelope service, there are other features that can benefit trucking businesses of all sizes. The manual transfer of data between disconnected systems is not just time-consuming but also prone to errors. ✅ Real-Time Cash Flow ManagementTrack revenue, fuel costs, and expenses as they happen. With QuickBooks integration, you’ll always have a clear picture of your cash flow, helping you make smarter business decisions.
Hannah DeMoss is a staff writer for Shoeboxed covering organization and digitization tips for small business owners. Her favorite organization hack is labeling everything in her kitchen cabinets, and she can’t live without her mini label maker machine. Q7 comes with a driver mobile app to see current trips, upcoming assignments, stop arrivals, departures, and more. Overall, Rigbooks is a good option if you’re looking for a way to reduce costs and increase profits by the mile.
By combining decades of academic and industry experience, we empower planers and schedulers to make your operations more efficient. Learn how we stay transparent, read our review methodology, and tell us about any tools we missed. Drew currently works as the Financial Controller for Black & White Zebra, leading the finance department for the company.
These reports can also aid in compliance and strategic planning, ensuring your business stays competitive. Smaller trucking companies that are still growing can use QuickBooks to meet the basic bookkeeping requirements, and use Excel for anything else. In this case, you already know what’s missing from QuickBooks, and you’re okay with it. You can customize your invoice template with your company’s logo and branding, and you can track when invoices are paid or overdue. You can also use QuickBooks to pay your bills, either manually or automatically, to ensure that you never miss a payment.
That said, there’s definitely room for improvement when it comes to accounting features. Like Tailwind TMS, Rigbooks isn’t a complete accounting solution and misses key functionalities like balance sheets and bank reconciliation. I’d like to see an integration with a platform like QuickBooks Online to enhance its bookkeeping capabilities.
As a trucking company, this can be especially useful, as you need to keep track of the miles your trucks travel for tax purposes. QuickBooks allows you to track your mileage automatically using your smartphone’s GPS, or you can manually enter your mileage. Once you have your chart of accounts set up, you can start entering your transactions into QuickBooks. You can manually enter each transaction, or you can connect your bank account and credit cards to automatically import your transactions. It’s important to categorize each transaction correctly, so it’s easy to track your income and expenses.
It also offers client portals where customers can view invoices, make payments, and communicate with your team. Entering an invoice in trucking accounting software is going to look different. There will be dedicated fields for all of the details that you need to convey to the shipper that you’re billing. In addition, the software will allow you to attach supporting paperwork, like the bill of lading, to the invoice. It offers payroll processing, accounts receivable invoicing, bill payment, credit card processing, and more. Starting with QuickBooks is relatively easy, thanks to numerous online resources.
The importance of accurate, timely driver records and driver payment
With automated 2-way data synchronization, trucking companies can reduce the risk of errors and eliminate manual data entry. According to the company, businesses can maintain accurate financial records, streamline invoicing, and gain real-time insights into their financial health with this combination. If you’re leading finance at a trucking company, you’ve likely felt the frustration of outdated systems that can’t handle the demands of fuel costs, driver pay, or IFTA compliance. There’s no shortage of trucking accounting software out there, but most tools fall short when it comes to the real needs of this industry. Trucking companies either use the cash-based or accrual-based system and hire a bookkeeper to manage their finances or use trucking management software to track expenses.